Use Specific Vendor Checks to select an individual AP Vendor and specific invoices for payment. Use Sign Checks to automatically add any signature associated with the Bank Account to the checks. See Access Bank Accounts > Signature for details.
| Access |
| Grant permission to User Profiles in Access User Profiles > select a User Profile > Security > Accounts Payable > Menu Security > Documents > Specific Vendor Checks. |
Enter Vendor information in the Payable To field or choose Search.
Select Hide Balances=0 to hide AP Vendors with a zero balance from the Search screen.
If selected, AP Vendors that can be paid by ACH Only will be available when searching for Vendors.
The Account field automatically supplies the bank account number the check will be written against. Select 
to choose an alternate bank account.
Payment Type will default to Checks.
The next available Check Number for the bank account is selected and can be updated using the up and down arrows.
Date defaults to the current Date. Choose an alternate date from the drop down calendar.
Period defaults to the current Period. Select the drop down menu to choose the previous period.
Enter a check Description in this 30 character alpha-numeric field. This information does not print on the check.
Invoices
All outstanding invoices for the selected Vendor are listed. Select an invoice for payment, click on an invoice then click the Pay button to add the Pay Amount field. When all invoices for payment have been selected, preview the check by selecting Test Print.
Invoice- The number of the unpaid Invoice.
Invoice Date- The Invoice Date.
Due Date- The Due Date for the Invoice.
The Financial Period selected when the Invoice was entered.
TTR the Transaction Tracking Reference for the Invoice.
Original Amount of the Invoice.
The Amount Due on the Invoice
Pay Amount displays the amount of invoice included in the Vendor check.
Sites
If utilizing Record AP by Site, the Sites tab is active.
Select 
to print a test of the check layout.
Select 
to print the check.